Policy Principles – POPIA

Principle 1: Accountability

• We must take reasonable steps to ensure that personal information obtained from candidates is stored safely and securely.
• This includes CV’s, ID’s, References, Qualifications, Integrity Checks and any other personal information that may be obtained for the purpose of candidate representation.

Principle 2: Processing limitation

• We will collect personal information directly from candidates.
• Once in our possession we will only process or release candidate information with their consent, except where we are required to do so by law. In the latter case we will always inform the candidate.

Principle 3: Purpose Specifications

• We collect personal information from candidates to enable us to represent them to our clients for the purpose of recruitment.

Principle 4: Limitation on further processing

• Personal information may not be processed further in a way that is incompatible with the purpose for which the information was collected initially. We collect personal information for recruitment and it will only be used for that purpose.

Principle 5: Information quality

• We are responsible for ensuring that candidate information is complete, up to date and accurate before we use it. This means that it may be necessary to request candidates, from time to time, to update their information and confirm that it is still relevant. If we are unable to reach a candidate for this purpose their information will be deleted from our records.

Principle 6: Openness

• Where personal information is collected from a source other than directly from a candidate (EG social media, portals) we are responsible for ensuring that the candidate is aware:
• That their information is being collected;

• Who is collecting their information by giving them our details and the specific reason that you are collecting their information.

Principle 7: Security safeguards

• We will ensure technical and organisational measures to secure the integrity of personal information, and guard against the risk of loss, damage or destruction thereof. Personal information must also be protected against any unauthorised or unlawful access or processing. We are committed to ensuring that information is only used for legitimate purposes with candidate consent and only by authorised employees of our agency.

Principle 8: Participation of individuals

• Candidates are entitled to know particulars of their personal information held by us, as well as the identity of any authorised employees of our agency that had access thereto. They are also entitled to correct any information held by us.